Office

To record absences, you must first create the corresponding wage types. You can learn more about wage types at here.

In 123erfasst Office, you can record absences via the menu items Personnel -> Record Absences. Click the +Absence button in the top right corner to create a new absence.

The following editing screen will then open:

In the Period field, you define the absence period. The exceptions are set by default, so that for an absence over a longer period, such as a 2-week vacation, holidays and weekends are excluded from the calculation. For absences such as illness, the checkmarks must be removed accordingly, as all calendar days apply in this case.

Next, assign the relevant employee(s) in the Employee field. This is a required field, and you can enter one or more people here. The second required field is the Pay Type, where you must select the appropriate absence pay type.

In the Time Type section, first select the desired time format (days, hours, or time period) and, directly below, the corresponding value (e.g., 0.5 or 1 day for days, 8 hours for hours, and 7:00 AM – 12:00 PM for time periods).

Optionally, you can enter additional information about the absence in the text field.

App/Web Entry

Log in to the 123erfasst app with your credentials. Then tap the Absences tile.

To enter new absences for the current day, tap the + at the bottom of the app.

The following input screen opens:

Under Absence Type, select the absence you want to record. In the Personnel section, enter the people for whom this absence is being recorded. Depending on your permissions, you can select either just yourself, members of your team, or All Employees. Under Duration, you can choose between Days, Hours, or Period. Optionally, you can enter additional information about the absence in the text field.

Note: Absences can only be recorded for the current day; time periods cannot be recorded via the app.