Accounts

In the Accounts section under Personnel → Accounts, you’ll see the deposits and withdrawals for your employees’ vacation and/or time accounts (overtime accounts), similar to a bank account.

You can specify which accounts are displayed under More -> Admin -> Personnel → Accounts. To learn how to create accounts, visit here. By default, the vacation account and time account are available.

In your employees’ accounts, you can switch between the created accounts in the top-right corner.

Clicking on an employee takes you directly to that employee’s account transactions. Using the +Entry button, you can make manual entries, for example, to manually balance that employee’s account. After saving, the value is displayed in the employee’s account transactions.

On the Standing Orders tab, you can use the +Standing Order button to set up annual or monthly recurring vacation accrual. This will then be executed automatically at the defined intervals.

Example: 30 days of annual leave recurring on January 1:

Important: Please note that a standing order is not posted retroactively. In this case, the annual vacation entitlement is not posted until January 1 of the following year.

To enter the vacation entitlement for January of the current year retroactively, you would need to make the entry on the "Entries" tab via a manual entry, as described above.

Example of monthly vacation accrual of 2.5 days:

You can choose whether the monthly entitlement is posted on the 1st of the month or, for example, on the last day of the month.

To ensure that account movements in your employees’ vacation accounts are automatically recorded when absence entries are made, the corresponding wage type must be adjusted under More → Admin → HR → Wage Types for Absences.

The time account works in a similar way. You can enter a manual starting value by clicking the +Entry button on the Entries tab in the employee’s account transactions. This is helpful, for example, if you want to enter the employee’s overtime account before using 123erfasst.

Note: The "Monthly calendar" is required for the time account to be updated automatically.

If you have added the monthly calendar via the Personnel Pro module, you can adjust the corresponding wage type for overtime (e.g., AZK Accrual) under More → Admin → Personnel → Wage Types in relation to the account impact.